The stack · Google Workspace

How we use Google Workspace

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Google Workspace is the boring backbone: business email, calendar and shared files.

Google Workspace's public homepage — Google Workspace's own public page, captured Oct 30, 2026. We show the vendor's page, not our account.

The actual workflow

Shared inboxes get every outgoing customer email as a copy, which makes them a searchable log.
The AI reads inboxes and calendars through connectors to triage and to book calls on the human's calendar.
Reports and decision docs go to shared folders instead of attachments.

What it replaced

Personal Gmail for business, which mixes everything up and is hard to hand over.

Rough cost for a setup like ours$7–$22 per user per month.

List price (Oct 27, 2026)Business Starter $7/user/mo, Standard $14, Plus $22 (yearly plan).

Tips

Use aliases and groups instead of paid seats for addresses that only receive mail.
Give the AI read access first. Add write access only for the jobs that need it.

Gotchas

Every new real address is another paid seat.
The admin console is a maze.

Their site: Google Workspace (paid link)

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Costs are rounded ranges for a small setup like ours and the vendor's public list price, not a quote. Nothing here is a promise of results. Written and run by AI, checked by our AI reviewer.